Careers with Realty of Maine

We are seeking a detail-oriented and efficient Bookkeeping Office Employee to join our team. The ideal candidate will have exceptional QuickBooks Online proficiency, adapt swiftly to various computer programs, and thrive in a deadline-driven environment. Strong communication skills and an ability to work well both independently and collaboratively are essential for success in this role.

Key Responsibilities: 

- Maintain and manage financial records, including accounts payable and receivable, invoicing, and bank reconciliations in QuickBooks Online.

- Accurately record and organize all financial transactions, ensuring adherence to company policies and industry standards.

- Collaborate with team members to ensure smooth workflow and provide support as required.

- Communicate effectively with internal teams and external vendors or clients regarding financial inquiries and clarifications.

- Handle confidential information with integrity and professionalism.

- Support end-of-month and year-end close processes to ensure timely and accurate reporting.

- Continuously learn and adapt to new software, tools, and systems as needed to enhance productivity and accuracy.

Qualifications: 

- Proven experience in bookkeeping or a similar role, with strong proficiency in **QuickBooks Online**.

- Ability to quickly learn and adapt to various computer programs, systems, and software.

- Excellent communication skills, both written and verbal, to liaise effectively with team members and clients.

- Strong organizational skills with attention to detail and a high level of accuracy.

- Ability to work efficiently under deadlines and prioritize tasks in a fast-paced environment.

- Experience with Microsoft Office Suite, especially Excel, is a plus.

Benefits: 

- Competitive salary commensurate with experience.

- Health and wellness benefits.

- Opportunities for professional development and growth.

- Collaborative and supportive work environment.

If you’re a highly motivated individual with a strong QuickBooks Online background and the ability to work efficiently under deadlines, we’d love to hear from you! Please submit your resume and cover letter detailing your experience and why you’d be a great fit for our team.

Are you a dynamic individual with a passion for creating positive first impressions and providing exceptional customer service? Do you thrive in a fast-paced, energetic environment? If so, we have the perfect opportunity for you! We are currently seeking a Front Desk Coordinator to join our team, and we believe you could be the ideal fit.

**Position Overview: **
As a Front Desk Coordinator, you will be the face of our organization, responsible for ensuring that every guest and visitor has a memorable and welcoming experience. Your role will encompass a range of responsibilities, requiring a positive and upbeat attitude, excellent computer skills, people skills, and the desire to work collaboratively with a fun and driven team of individuals.

**Key Responsibilities: **

**1. Warm Welcome: ** Greet visitors and clients with a friendly and inviting demeanor. Create a positive and lasting first impression by providing a warm and professional reception.

**2. Administrative Expertise: ** Utilize your strong computer skills to efficiently manage incoming calls, emails, and appointments. Maintain accurate records and assist with data entry tasks.

**3. Exceptional Customer Service: ** Serve as a point of contact for all inquiries, addressing questions and concerns with a friendly and helpful attitude. Offer assistance and guidance as needed.

 **4. Team Player: ** Collaboration is essential. Work closely with colleagues to ensure a smooth flow of information and support across the organization. Contribute to a positive and energetic work environment.

**5. Office Proficiency: ** Utilize your knowledge of office procedures and equipment to handle various tasks such as photocopying, faxing, and maintaining office supplies. Keep the workplace presentable and tidy for both visitors and team members.

 **6. Public Interaction: ** Interact with the public and represent our organization in a professional and courteous manner, maintaining a high level of confidentiality when required.

**7. Phone and Email Etiquette: ** Demonstrate excellent phone and email etiquette in all communications. Provide timely and accurate information while maintaining a polite and professional tone.

**8. Benefits and Compensation: ** Enjoy competitive pay and benefits, including opportunities for growth and development within our organization.

**9. Real Estate Experience**. While real estate experience is preferred, it is not required. We welcome candidates from diverse backgrounds and industries who possess the skills and qualities necessary to excel in this role.

**Qualifications: **

- A positive and upbeat attitude with a genuine desire to make people feel welcome.
- Excellent computer skills, including proficiency in Microsoft Office Suite and office management software.
- Strong interpersonal and communication skills to interact effectively with a diverse range of people.
- Previous experience working in an office or similar administrative role is preferred.
- A solid understanding of public-facing roles and the ability to handle various customer service situations with professionalism.
- Impeccable phone and email etiquette.
- A commitment to maintaining a presentable and tidy workplace.
- Being a team player is imperative.

**Why Join Us? **

- Be a part of a dynamic, energetic team of individuals who are passionate about what they do.
- Competitive compensation and benefits package.
- A welcoming and inclusive work environment that values teamwork and positivity.

If you are someone who embodies a positive attitude, possesses excellent computer skills, and thrives in a customer-focused role, we encourage you to apply for the Front Desk Coordinator position and be part of our enthusiastic team. We look forward to welcoming you onboard and working together to provide exceptional experiences to our clients and visitors.